Declaration and Term-time Check

This declaration and term-time checkpoint forms part of the timely delivery of results process for vocational technical qualifications (VTQs).

To support the timely delivery of results, you will need to confirm the following:

All learners who are currently on programme have been asked whether they intend on using their results to progress onto further or higher education.
Which of these learners are due to complete at the end of this academic year and receive a qualification certificate.
Those learners who wish to use their certification to progress to further or higher education.

You must also advise us as a matter of urgency if you have any learners who are not registered and if there are any learners who are no longer on programme and need to be withdrawn. This must be completed by 31 January 2027.

Declaration and Term-time Checkpoint

Tell us the name of your centre *

Tell us your centre number *

Tell us your name and position within the centre (The person completing this form) *

Please provide your contact telephone number *

Please provide your email address *

Name of senior point of contact that will be available for contact during term time *

Please provide the senior point of contact's position at the centre *

Please provide the senior point of contact's telephone number *

Please provide the senior point of contact's email address *

Enter today’s date *

Report

To complete the term-time check, you will need to run a report in Parnassus. This will show you all the learners you have registered on in scope qualifications. Once you have downloaded the report, you will need to review the column ‘Progress to FE HE’ to ensure learners' progress is accurately reported.

If any changes are required please contact [email protected] immediately.

Please select one of the following: *

I have reviewed the report in Parnassus and can confirm that all learners who are indicated as progressing to FE/HE are correct.

I have reviewed the report in Parnassus and can confirm that some learners status was incorrect and I have contacted Active IQ Customer Support.

Please select which option is applicable *

I can confirm that we have learners who are eligible to be included in this process and that we will adhere to the requirements and timelines published on the Active IQ website - https://activeiq.co.uk/for-centres/delivery-of-results

I can confirm that we do NOT have any learners who are eligible to be included in this process. We will keep this under review and inform Active IQ of any changes.

Declaration

By signing this Declaration and completing the Term-time Checks, you are confirming that the information provided within this form is accurate, and where you have also declared that you have learners who are eligible to be included in this process you will adhere to the requirements. You agree:

That the data held in Parnassus is an accurate reflection of current learner registrations and captures all learners expected to certificate this academic year.
That you will continue to update learner records to ensure accuracy, register learners if they are not already registered and withdraw registrations where learners are no longer on programme.
That you have confirmed with your learners that they intend to use their Active IQ qualification to progress to further or higher education.
That you will keep Active IQ up-to-date of any changes, e.g. withdrawal, change of progression plans.
That you will deliver all of the required teaching and assessments in full, including entering all learners for external assessments where applicable by 30/06/2027.
That you will have booked and completed your external quality assurance activities by 30/06/2027.
That you will make any certification claims by 09/07/2027 to ensure external quality assurance can take place and qualification certificates can be made available to your centre on time.
That you will ensure all requested evidence is provided to your external verifier by the agreed date (5 days prior to a booked EQA event).
That you will make us aware of any centre staff that require training on how to schedule and administer assessments associated with Active IQ’s qualifications.

Please tick to confirm that you have completed the declaration and confirm that all information provided within this form is correct *