Timely delivery of results: term-time checkpoints
The information on this page will include everything you need to know about the timely delivery of vocational technical qualifications (VTQ) results for Active IQ learners in 2026-27 and the term-time checkpoints process.
If you have learners who need their results on or before the August results days to progress to higher or further education, you will be required to engage in this process.
Read more below about:
- qualifications in scope of these arrangements
- key dates
- information we need from you
- consequences of failure to meet deadlines for information requests
- further support.
The following qualifications are currently in scope for the delivery of results process.
Performance Table Qualifications (PTQs)
- Active IQ Level 2 Diploma in Physical Activity, Fitness and Exercise Science (601/6041/X)
- Active IQ Level 3 Diploma in Fitness Instructing and Physical Activity (603/1162/9)
- Active IQ Level 3 Diploma in Personal Training for Health, Fitness and Performance (601/9003/6)
- Active IQ Level 3 Diploma in Physical Activity, Fitness and Exercise Science (601/6042/1)
- Active IQ Level 3 Extended Diploma in Personal Training for Health, Fitness and Performance (601/9002/4)
Fitness Vocationally Related Qualifications (VRQ’s)
- Active IQ Level 3 Certificate in Personal Training (500/8820/8)
- Active IQ Level 3 Diploma in Coaching Sports (603/1540/4)
- Active IQ Level 3 Diploma in Coaching Sports and Fitness (603/1541/6)
- Active IQ Level 3 Diploma in Exercise Referral (600/5105/X)
- Active IQ Level 3 Diploma in Fitness Instructing and Personal Training (600/4941/8)
- Active IQ Level 3 Diploma in Gym Instructing and Personal Training (603/2693/1)
- Active IQ Level 3 Diploma in Health and Fitness (603/6354/X)
- Active IQ Level 3 Diploma in Instructing Pilates Matwork (501/1778/6)
- Active IQ Level 3 Diploma in Personal Training and Business Skills for Fitness Professionals (600/9744/9)
- Active IQ Level 3 Diploma in Sports Massage Therapy (601/4930/9)
- Active IQ Level 3 Diploma in Supporting Clients with Long-term Conditions (603/5836/1)
- Active IQ Level 3 Extended Diploma in Personal Training (603/4113/0)
Technical Occupational Qualifications
Please see below the timeline that you’ll need to follow, to ensure we can carry out the necessary quality monitoring checks to authorise certification ahead of results day. This process is set to commence in December 2026.
Declaration and term-time checkpoint
Centres to complete, sign and return the term-time checkpoint form, identifying learners who intend to use their qualification for progression to higher education
Deadline: 14 Dec 2026 - 31 Jan 2027
Latest date for external assessments to be completed
All assessments are on demand and can be taken at any point within the year. Please note although all assessments are available on demand this is the last date these can be completed for those progressing to HE.
Deadline: 30 June 2027
Latest date for internal assessments to be completed
All assessments are on demand and can be taken at any point within the year. Please note although all assessments are available on demand, this must be completed prior to the final external quality assurance sample, for those progressing to HE.
Deadline: Must be completed prior to final external quality assurance sample.
Latest date by which external quality assurance must be completed
The external verifier will complete the summative sampling of learner evidence and where this meets the qualification requirements, to authorise certification.
Deadline: 30 June 2027
Qualification claim date
Once all assessments are complete and the centre has carried out their summative IV sampling. Centres should claim certification via Parnassus.
Deadline: 9 July 2027
Deadline for submission of evidence for quality assurance
The external verifier will confirm which learner files are required for sampling. Centres must submit the requested evidence and associated IV sampling.
Deadline: 5 days prior to a booked EQA event.
Certification
Certificates generated by Active IQ and NCFE (as the awarding organisation for qualifications delivered under the Active IQ brand) and sent to nominated centre contact.
Actions you need to take
To prepare for this process, it’s vital that all centre data remains accurate and the correct status is recorded for learners expecting a result for the 2026-27 academic year.
Registrations
Before results can be delivered, learners must be registered within the required timescales. As part of the registration process, you must indicate whether a learner will likely require their result to progress to further or higher education at the end of the academic year (August 2027). To request a registration form, or for any further guidance on the registration process, please contact the Customer Support Team.
Reviewing learner progression status
To review the status of learners and ensure their information is accurate and up to date, run the ‘Registrations in Progress for Eligible HE Qualifications’ report in Parnassus:
To run the report:
- Open the Reporting tab in Parnassus.
- Select 'Registrations in Progress for Eligible HE Qualifications'.
- Complete the relevant report criteria, including:
- Qualification ID (leave as All to include all eligible qualifications delivered by your centre)
- Registration date range
- Selecting View Report.
The report will display learner and qualification information, including their progression status, which will allow centres to identify and correct any inaccuracies.
Changes to learner progression status
If a learner changes their status at any point during the academic year, you must let us know as soon as possible. Please contact the Customer Support Team to notify us of any changes.
Consequences of failure to meet deadlines for information requests
As stated in your centre agreement, you must comply with all requirements for the provision of information to us within the specified timeframes. If your centre fails to respond to term-time checkpoint requests for information, this may be considered in breach of our centre agreement.
Further support
If you have any queries, please contact our Customer Support Team.
We appreciate your collaboration and participation in the checkpoints process.